A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category that are flagged for follow up but not yet completed. This search can be saved as a Smart Folder so that you can use these search criteria later without having to manually re-create the advanced search.
Smart Folders in Outlook for Mac A Smart Folder, also known as a saved search or a search folder, is a virtual folder that dynamically displays a set of search results. Windows Vista calls this a “Search Folder”.
Newer versionsOffice 2011
Save a search
- In the upper-right corner of the Outlook window, click in the search box.The Search tab appears.
- Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items
- Use the buttons on the Search tab to define your search criteria.
- To make further refinements, click Advanced and add, remove, or revise specific search criteria.
- Click Save Search.The Smart Folder for your search appears highlighted in the navigation pane.
- Type a name for the Smart Folder.
Notes:
- To edit the criteria used for a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Edit. When you're done changing the criteria or scope of the search, on the Search tab, click Save Search.
- To delete a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.
See also
Save a search
- In the upper-right corner of the Outlook window, click in the search box .The Search tab appears.
- Define the scope of the search by clicking a scope button on the Search tab, such as All Mail or All Items.
- On the Search tab, click Advanced, and then define your search criteria.
- On the Search tab, click Save.The Smart Folder appears in the navigation pane.
- Type a name for the Smart Folder.Notes:
- To edit the criteria used for a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Edit. When you are done changing the criteria or scope of the search, on the Search tab, click Save.
- To delete a Smart Folder, hold down CONTROL , click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder.